How to Print Custom Gift Vouchers at Staples (2026 Guide)

Printing professional gift vouchers at a local Staples shouldn't be a guessing game. To get that high-end "boutique" feel, you need the right technical settings and the correct paper stock.

This guide covers the exact specifications that will make your vouchers look like they came from a professional print shop — not an office copier.

1. The Quick-Start Printing Specs (Staples Counter Guide)

Print this table or screenshot it before you head to Staples:

Pro Tip: Show this table to the Staples associate. They'll know exactly what you need.

2. Self-Service vs. Full-Service Printing

Staples offers two main ways to print your vouchers. Here's when to use each:

Self-Service (Cheapest Option)

Use the Staples kiosks for simple, single-sided vouchers. You can print directly from:

• USB flash drive
• Email attachment
• Cloud storage (Google Drive, Dropbox)

Best for: Quick turnaround, single-sided vouchers, budgets under $20

Full-Service (Best Quality)

Speak to an associate at the Print & Marketing counter for:

• Double-sided vouchers with professional alignment
• Machine-cutting to the perfect 8.5" x 3.5" size
• Specialty finishes like soft-touch lamination

Best for: High-volume orders (50+), premium gift vouchers, double-sided designs

3. The "Grid Layout" Secret (Save 66% on Costs)

Here's how savvy business owners cut their printing costs by two-thirds:

Staples charges per 8.5" x 11" sheet — not per voucher. A single standard voucher (8.5" x 3.5") only uses one-third of a full sheet.

The solution? Use BatchVoucher's "Standard Grid" export to fit 3 vouchers per page.

*Based on typical Staples color cardstock pricing

→ Create a 3-Up Grid Voucher Now

4. Setting Up Your File for Staples

Before you export from BatchVoucher, make sure these settings are correct:

Export Checklist

1. Enable "Show Trim Marks" — This tells the Staples associate exactly where to cut
2. Set resolution to 300 DPI — Standard for professional printing
3. Use CMYK color mode — Matches Staples' commercial printers
4. Include 0.125" bleed — Prevents white edges after cutting

File Naming Convention

Name your file clearly so there's no confusion at the counter:

YourBusiness_GiftVoucher_3up_Dec2026.pdf

5. What to Say at the Staples Counter

Walk up to the Print & Marketing desk and say:

"I need to print gift vouchers on 110lb matte cardstock, full color, and have them cut to 8.5 by 3.5 inches."

The associate will:

1. Upload your PDF
2. Print a proof for your approval
3. Cut the vouchers using their commercial cutter
4. Package them for you

Typical turnaround: 30 minutes to 2 hours depending on store traffic.

6. Staples Pricing Breakdown (2026)

Money-saving tip: Look for Staples coupons in your email or the Staples app. They frequently offer 20-50% off printing services.

7. Common Mistakes to Avoid

❌ Using regular copy paper — Looks cheap and unprofessional

❌ Printing at "Scale to Fit" — Distorts your design and QR codes

❌ Forgetting trim marks — Results in uneven cutting

❌ Low-resolution images — Blurry logos and text

❌ RGB color mode — Colors will shift when printed

Ready to Print Professional Vouchers?

BatchVoucher makes it easy to create print-ready gift vouchers with the exact specifications Staples needs.

→ Create Your Staples-Ready Vouchers Now

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Ready to Design Your Voucher?

Now that you know the exact Staples printing specs, jumpstart your business with our professional, print-ready templates. All templates are optimized for the 8.5" x 3.5" standard and export at 300 DPI for perfect Staples prints.

Browse All Templates →